The Worshipful Company of International Bankers

Job Specification

Clerk

 

Description:  The Worshipful Company of International Bankers (the “Company” or “WCIB”) is seeking a confident, hardworking, well rounded and experienced individual with strong organisational and administrative skills to become the face of the WCIB as our new  Clerk.    

As the only permanent employee, the successful candidate will be a self-starter comfortable with taking on solo responsibility for managing the affairs of the Company, which has over 600 members, and those of the International Bankers Charitable Trust (“IBCT”).  Ideal qualities sought include the personal chemistry to positively interact on a daily basis with our diverse membership base, resourcefulness, modern IT literacy, pragmatism, diplomacy, integrity and a ‘jack of all trades’ ethos.

It is intended that there will be a 3 month employment overlap with our existing Learned Clerk, who is retiring after 9 solid years of service, to enable a smooth transition.

Location:  Flexible combination including a dedicated office in the City of London and working from home arrangements.

           Job Title:  Clerk to the Worshipful Company of International Bankers

            & Secretary to the International Bankers Charitable Trust

Position:  Sole permanent employee responsible for fully managing the affairs of the WCIB and the IBCT, with one part-time direct report being the Assistant Clerk for finance and accounting.

                                   Reporting Line:  The Court and the Master

                                   Start Date:  1 September 2022

                                   Days/Hours:  4 days a week (circa 32 hours)

                                   Salary:  £50,000 per annum

                                    Benefits:  Pension contributions

                                    20 days paid holidays per year, plus statutory bank holidays

                                    Flexible working arrangements, including location and flexitime

                                                                       

Key Responsibilities

 

  • To function as the general manager/chief operating officer and principal point of contact for the WCIB, including administration, diary management and smooth running of the affairs of the Company.
  • Presently expert, or willing to become expert, in the history, traditions and conventions of the Livery movement of the City of London.
  • Act as the personal assistant to the Master, supporting and advising in the exercise of their duties and attending numerous evening business meetings and dinners throughout the year.Furthermore, to ensure a seamless installation and transition to a new Master each year.
  • Secretary to the Court, Master’s Committee and Livery Admissions Committee.
  • Responsibility for financial oversight including preparation of management accounts, banking, cash reports, paying invoices, VAT, annual audits, control of sensitive data and general financial probity.The part-time Assistant Clerk currently works 3 days a week to support the Clerk in finance and accounting matters.
  • Communications with Members and the Court, maintain correspondence records, Court agendas and minutes, communications with the City of London Corporation, the Livery Committee, other Livery Companies and Mansion House.
  • To support and encourage the members in a greater involvement in the Company and its activities, charitable giving and promotion of the financial services profession in line with WCIB objectives.
  • Organising a minimum of two large formal dinners per year for 200-350+ people (including the Annual Banquet and Installation Dinner) at venues such as Guildhall, Drapers Hall and Mansion House, and additionally working with the Events, Fundraising, Membership and other standing committees to help deliver the annual programme of vibrant events.
  • Maintaining the WCIB website, IT infrastructure and CRM database.Prior skills in managing a CRM is of particular importance given the substantial number of members in the Company.
  • Ensuring compliance with the Law, the Company’s Royal Charter, Ordinances and Livery and City of London norms and conventions.
  • Looking after WCIB ‘treasure’: Badges, Gowns, Silverware and Plate, paintings and scrolls, inventory and other equipment.
  • Given the wide ranging nature of the role, the candidate may be asked to undertake additional, different and/or complementary activities.

Qualifications

  • The intellectual aptitude and work experience covering the requisite skills, competencies and qualities to enable the candidate to successfully deliver the key responsibilities.
  • Past experience in a Livery Company, a senior customer service role or administrating a membership organisation is desirable, but not essential.
  • The post-holder must be eligible to work in the United Kingdom.

Skills and Competencies

  • Administratively well organised, quick and efficient, display initiative and ability to work independently in the office and from home to see tasks through to on time completion.
  • Excellent written and verbal communication skills
  • Exacting standards of professional and personal conduct.
  • Able to operate as general manager/chief operating officer and take on a wide range of administrative tasks, including minutiae.
  • Event management experience with the confidence and ability to take responsibility for large scale formal dinners, awards and other key events.
  • Project management experience, from genesis to completion, and first class administration experience.
  • Extensive and practical experience and ability with modern IT systems, Office 365 suite of products, CRM databases, social media and website content management.
  • First-hand experience managing the finances of an organisation, including bookkeeping, fiscal management, VAT, budgeting, management accounts, annual audit process and prudent control of financial data.
  • Friendly, courteous, and able to deal with a wide range of people and to present an immediate and enduring positive experience of the Company.Customer/Member service experience would be highly beneficial.
  • Experience of the City of London’s Livery Companies desirable, but not essential.
  • Experience working in any aspect of Financial Services, again, is desirable but not essential.

 

How to apply

To apply please submit a letter of not more than 2 sides of A4 which sets out your interest in the role and encapsulates the aspects of your experience relevant to the required criteria and a CV. Please include the names and addresses of two referees. Referees will not be approached until the final stages and not without prior permission from candidates.

The preferred method of application is by e-mail to: enquiries@internationalbankers.co.uk

 

Personal data.  In line with GDPR please do not send us any information that can identify any of your Sensitive Personal Data (racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, data concerning health or sex life and sexual orientation, genetic and/or biometric data) in your CV and application letter.


About the Worshipful Company of International Bankers

The Worshipful Company of International Bankers is one of the 110 Livery Companies of the City of London.  The Company was established by Royal Charter in September 2007 (it is not a company registered at Companies House). 

We are a 600+ strong membership organisation dedicated to supporting the financial services profession, with a separate charitable trust (the International Bankers Charitable Trust reg no 1087630) which enables financial support to be given, largely financed by regular donations from the membership and fundraising events.  The Company was granted full Livery Status in 2004 and is number 106 in the order of precedence of Livery Companies.

The governing body is the Court which consists of a Master, Senior Warden (also known as the Deputy Master), Middle and Junior Wardens and a number of Past Masters and Liverymen; the Court usually meets four times a year.  The Master is elected annually in late June or early July at the Election Court and is normally chosen from the Wardens in order of the Wardens’ seniority.  The Wardens are elected by the Court annually and together with the new Master take office at the Installation Court held in late September or early October.  The Court also elects/appoints Liverymen to sit on the Court    There are presently 7 standing committees, Membership, Finance, Communications, Liveryman’s, Events, Charity & Education and Fundraising covering the company’s activities, all reporting to the Court.

All Livery Companies in the City of London employ a Clerk. The Clerk is the General Manager (or Chief Operating Officer if you prefer) of the Company and is responsible for the day-to-day operation of the Company and its activities. The Assistant Clerk for finance & accounting (part time) reports directly to the Clerk, who is the Company’s sole permanent employee.  A number of Company volunteers fulfill additional roles.

The Company does not have its own premises and occupies an office at Furniture Makers Hall in Austin Friars in the heart of the City of London.  The Clerk is thus able to work flexibly from the office, from home and attend meetings and functions on behalf of the Company as required.

 

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